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Documents
for the import and sale of goods

We help prepare documents for import or sale: we will determine what product and market the document relates to, who will be the applicant and what the manufacturer is missing, then we will coordinate the work of the contractor.

Tell us about the task

What documents does your product need?

Let's clarify the composition, purpose, country of sale and applicant. The subject matter expert will then determine the applicable requirements and the filing process.

  • Certificate of Conformity

    The document may be required if the applicable regulations provide for conformity assessment through a competent authority and testing. The specific scheme is determined by product and jurisdiction.

    What do we clarify first?
    Composition, purpose, regulations, applicant and necessary tests

  • Declaration of conformity

    In some cases, the applicant declares conformity on the basis of the required evidence. We check who is entitled to act as the applicant and which materials are needed.

    What do we clarify first?
    Evidence, applicant, assessment scheme and scope

  • National document

    A national regime or standard may apply to certain goods. We do not mix it with EAEU requirements without identifying the country, product and basis.

    What do we clarify first?
    Country, standard, market and competent authority

  • Voluntary confirmation

    An additional document can help confirm the stated characteristics or requirements of a commercial partner, but does not replace mandatory documents, if they are needed.

    What do we clarify first?
    Stated characteristics, purpose of the document and partner’s requirements

  • Fire requirements

    Specific fire safety requirements may apply to certain materials and equipment. We check the scope of application, tests and documents for specific products.

    What do we clarify first?
    Material, application, testing and marking

  • Labelling and conformity marking

    Labeling depends on the applicable regime, document, product and market of sale. Before application, we check the requirements for information, format and responsible person.

    What do we clarify first?
    Assessment procedure, conformity mark, information and responsible person

What to prepare before applying

The final decision is made by the competent authority within the limits of the applicable rules.

  • Immediately indicate the delivery mode

    For batch and serial production, the applicant, samples, evidence, scope and further responsibilities may differ. We do not select a scheme without supply data.

  • Check the entire composition of the product

    Material, function, power supply, battery, food contact, intended use by children or chemical properties may change the set of applicable requirements.

  • Who will be designated as the responsible person

    Before launch, it is necessary to determine the applicant, manufacturer, importer and sales market. Their role and documents are recorded in the agreed upon process.

  • Does not replace the mandatory regime

    Additional confirmation may be useful for a commercial task, but first we check the required documents and the requirements of a specific sales channel.

First we define the task, then the document

We will check the product, market and purpose, who the applicant may be, what tests may be needed and what the manufacturer’s documents already confirm. So we don’t select a document type before checking its applicability.

  • The sales channel has requested a document, but the product and requirements have not yet been assessed

    We collect the item number, composition, purpose, market, applicant and channel rules; we record what can be confirmed, revised or submitted for specialist review

  • A sample, test method or technical materials are missing for testing

    We compile a list of missing data and agree with the laboratory on the applicable scope of testing and transfer procedure

  • The document is expiring, and a new batch is already being planned

    We check the scope, applicant, product changes and market requirements; We launch a new process only after checking the goods

  • The selected procedure does not match the product or country of sale

    Let's return to the composition, purpose, origin, code and jurisdiction; We explain the options and limitations in advance.

Cost of documents and testing

The price depends on the goods, document, number of items, procedure, testing, samples, translations and delivery. After checking the details, we will show the scope of work and separate costs. For an external provider, we will list their price and the OZTA coordination fee: 10% of the work price, with a minimum of $20 per agreed assignment, unless coordination is included in the package. We do not apply this percentage to government charges.

Illustrative services example

Provider's work price
$300
OZTA coordination
$30
$300 × 10% = $30
Services + coordination
$330

Government charges, samples and their delivery are separate. We agree the scope and price of the work for your goods.

  • Laboratory tests

    The cost and composition of the tests are determined by the indicators, samples, methodology, product category and the selected laboratory.

  • Work of the assessment body

    The conditions depend on the document, scheme, applicant, scope of accreditation and materials accepted by the competent authority.

  • Technical materials

    A description, technical product passport, instructions, label, test reports, manufacturer information and other supporting evidence may be required.

  • Translation of documents

    We evaluate foreign materials based on language, volume, recipient requirements and the need for certification.

  • Sample delivery

    If the tests require a sample, we will separately agree on its quantity, packaging, route, cost and responsibility for delivery.

  • Extra Urgency

    Expedited processing is possible only with confirmed availability of the laboratory or body and does not guarantee a decision within a specific time frame.

From product description to document preparation

  1. Product Analysis

    We study the composition, purpose, manufacturer, country of production and import, sales channel, series or batch and HS code, if available.

  2. Missing materials and tests

    We record whether samples, test reports, technical descriptions, translations, labelling or tests are needed; we assign the task to a laboratory or body within its confirmed scope of work.

  3. Decision of the competent authority

    The conformity assessment body reviews the materials and makes a decision within its competence. OZTA coordinates the agreed process, but does not guarantee a positive result.

  4. Result and further actions

    We check the details of the result, scope, applicant, labeling and restrictions; In case of non-compliance, we record revision, re-check or refusal.

What is important to know before ordering

About certificates, tests, applicants and application costs.

What do I need to send for the initial assessment?

Product description, composition and purpose, manufacturer and country of production, country of import and sale, series or batch, HS code if available, photographs or label, existing test reports and sales channel requirements.

Which items may require confirmation?

This depends on the applicable rules, composition, purpose, country and status of the recipient. We don’t make a conclusion based on one category name: first we check the product and jurisdiction.

How much does certification cost?

The price depends on the goods, required document, number of items, procedure, testing, samples, translations and delivery. After checking the details, we will show the scope and separate costs. If an external specialist does the work, we will list their price and the OZTA coordination fee: 10% of the work price, with a minimum of $20 per agreed assignment, unless it is already included. We do not apply this percentage to government fees or other mandatory charges; if coordination is already included in a paid package, we do not add it again.

How long does the process take?

Timing depends on the completeness of the materials, the need for samples and testing, the workload of the laboratory or body, the procedure and the jurisdiction. We do not promise a fixed result date before reviewing these factors.

How is a declaration different from a certificate?

These are different confirmation formats with different roles for the applicant, evidence and competent authority involvement. Which format is applicable is determined by the rules for a specific product and market.

Is a voluntary document required?

It may be useful for confirming the declared characteristics or requirements of a partner, but does not replace a mandatory document if such a regime is established for the product.

How are the tests carried out?

After checking the product, samples, indicators, methods and a laboratory in the appropriate area are agreed upon. The test result forms part of the evidence, and the final decision is made by the competent authority within the scope of its role.

Is one document valid in all countries?

The area of ​​validity depends on the document, regime and jurisdiction. We check the country of import and sale separately and do not transfer Russian or Union requirements without a confirmed basis.

What should I do if the product changes or the document expires?

We re-check the composition, manufacturer, applicant, series or batch, scope and market requirements. The procedure for renewal or new confirmation depends on the applicable regime.

Who chooses the confirmation scheme?

The procedure depends on the applicable rules, product, batch or serial production, applicant and evidence. We discuss a preliminary option after analysis; the competent body makes the final decision.

Can testing be carried out in a specific country?

Possibility depends on the scope of accreditation, methodology, product, country and the requirements of the applicable regime. We check the available area of ​​work and agree on the laboratory before transferring the samples.

How can I start the process with OZTA?

Leave a description of the product, country of production and destination, information about the batch or series, HS code if available, and available documents. We will note what information is missing and what next step can be agreed upon.

Send a product description

Indicate the composition, purpose and country of import or sale. Add manufacturer's documents if available. We will clarify the necessary checks, performer, cost and deadline; the issuance of the document depends on the results of the procedure.

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