Customs clearance and support of foreign trade activities

Customs clearance includes: preparation of all necessary documents (declaration of goods, calculation of customs duties, certificates), submission of a declaration to customs, control of the clearance process, receipt of release of goods, transfer of a complete package of documents to the client. We work as a customs representative, that is, on your behalf, with full responsibility for the correctness of registration. Also includes consultation on HS codes, optimization of payments, work with customs during comments and inspections.

A customs broker (customs representative) is an organization that has official status to carry out customs operations on behalf and on behalf of the client. The broker has the right to submit declarations, interact with customs, calculate payments, and receive the release of goods. Advantages of working with a broker: saving time (no need to understand complex legislation), reducing the risk of errors and fines, optimizing payments, speeding up processing, the broker’s full responsibility for correctness. Independent registration is possible, but requires deep knowledge of customs legislation and a lot of time.

Yes, technically you can register customs yourself, but this requires: registration as a foreign trade participant, installation of special software for filing declarations, deep knowledge of customs legislation, understanding of the classification of goods (HS codes), the ability to calculate payments and work with customs. Risks of self-registration: errors in classification (fines and additional charges), incorrect calculation of payments, delays due to ignorance of procedures, lack of optimization (overpayment), liability for all errors. In most cases, working with a broker saves time and money, even with their services included.

Basic documents: 1) Invoice (invoice) from the supplier indicating the goods, quantity, cost, 2) Contract or agreement with the supplier, 3) Packing list (packing list) describing the locations, weight, dimensions, 4) Certificates of conformity or declarations (if required for your product), 5) Permits (for specific goods: medicine, chemistry, products), 6) Transaction passport (for currency control, if the amount is more than $50,000), 7) Documents for the vehicle (CMR, bill of lading, air waybill). If you don’t have any documents, we will help you prepare or obtain them. Additional documents may be required for different countries.

Certificates are required for goods subject to mandatory certification or declaration of conformity. Such goods include: children's products, food, medicine, cosmetics, electronics, household appliances, clothing and textiles, furniture, building materials, cars and spare parts, toys. For each product, the need for certification is determined based on the HS code and technical regulations. We help determine whether a certificate is needed for your product and, if necessary, help obtain it. The process of obtaining a certificate takes from 3 to 14 days.

Standard customs clearance takes 1-3 business days if all documents are available and there are no comments. Express registration (for an additional fee) - from 4 hours to 1 day. The time frame may increase if: the goods are subject to inspection (1-2 days are added), there are not enough documents or certificates (until the missing ones are received), additional examination is required (for specific goods), there are questions about the classification of the goods or customs value, the goods are subject to additional control. We control the process and inform you about every stage. In 95% of cases, registration is completed on time.

The cost consists of several components: 1) Customs broker services (from 5000 RUR per operation, depends on the complexity and number of items), 2) Customs duties (5-30% of the customs value, depends on the HS code), 3) VAT (varies by jurisdiction, calculated from the amount of customs value + duty), 4) Customs duties (fixed), 5) Additional services (inspection, examination, temporary storage warehouse, acceleration). For an accurate calculation, send us an invoice and a description of the product - we will calculate the cost within 2-4 hours. The cost of brokerage services is fixed in the contract and does not change.

Yes, we help optimize customs payments in several ways: 1) Correct selection of the HS code (can reduce duties by 5-15%), 2) Use of benefits and preferences (for goods from the EAEU countries, developing countries), 3) Optimization of customs costs (legal ways to reduce the base for calculation), 4) Use of temporary import (for equipment, exhibitions - duty exemption), 5) Consolidation of cargo (reduction of fees due to associations), 6) Use of customs procedures (processing, re-export). Important: we use only legal optimization methods, no schemes or workarounds. All actions comply with the law.

Customs duties are calculated as a percentage of the customs value of the goods. The duty rate depends on the HS code (commodity nomenclature for foreign economic activity). Duty rates: 0% (for some goods from the EAEU), 5% (for many goods), 10-15% (for most goods), 20-30% (for protected categories). Customs value = invoice value of goods + delivery cost + insurance cost. For some products, specific rates (fixed amount per unit) or combined rates (percentage + fixed amount) are applied. We help you correctly determine the HS code and calculate the duty.

The customs clearance process: 1) Providing documents by the client (invoice, contract, certificates), 2) Checking documents and preparing a declaration by a broker, 3) Calculating customs payments, 4) Submitting a declaration to customs (electronically through the system), 5) Checking the declaration by customs (can be automatic or with inspection), 6) Payment of customs duties, 7) Receiving the release of goods from customs, 8) Transferring documents to the client. The entire process is controlled by the broker, the client receives notifications about each stage. If customs makes comments, the broker works with customs to eliminate them.

Delays can occur for various reasons: customs inspection (1-2 days), lack of documents, questions regarding the classification of goods, examination, verification of customs value. We immediately inform you of the delay and the reason, work with customs to speed up the process, provide missing documents or explanations, monitor the situation and minimize the delay. In 95% of cases, registration is completed on time or with minimal delay (1-2 days). If the delay is critical, we offer express processing. If there is a delay due to the fault of customs (unreasonable), we can appeal the actions of customs.

Yes, you can speed up processing in several ways: 1) Express processing (for an additional fee, from 4 hours to 1 day), 2) Pre-information (submitting documents before the cargo arrives), 3) Full preparation of all documents in advance, 4) Working with customs for priority processing, 5) Using simplified procedures (for regular customers). The cost of acceleration depends on the urgency and complexity. We offer express clearance for urgent shipments. Also, acceleration is possible if documents are properly prepared and there are no comments from customs.

Yes, we work with complex categories of goods as part of parallel imports through legal alternative schemes. Parallel imports are a legal way of importing goods from countries with restrictions on direct transactions, without the consent of the copyright holder. We help: obtain the necessary licenses and permits, prepare all documents for legal import, ensure compliance and compliance with requirements, protect against fines and additional charges. We work only with goods that are allowed for parallel import under current legislation. For each case, we carry out a preliminary analysis of the possibility of import.

Yes, when exporting goods from the sender's country, you need to fill out a customs declaration. Export clearance requirements vary by country - we take into account the laws of your jurisdiction. Usually, export clearance is simpler than import clearance: in many countries, export is exempt from VAT, simplified documentation, faster clearance (often 1 day). Documents for export: invoice, contract, packing list, transport documents. Some products require export permits (licenses). We help you formalize exports and prepare all the necessary documents. We work with exporters from different countries - we will advise you on the procedure for your country.

Imports from China have features: large volumes, container transportation, mandatory certification for some goods (CCC), documents in Chinese/English (translations are needed), optimization of HS codes is important. Advantages: low prices, large volumes, fast logistics. We help you process imports from China to your country, optimize payments and prepare all the necessary documents. We work with importers from different countries - we organize customs clearance taking into account the legislation of the destination country. We similarly help with imports from other countries (Europe, USA, Türkiye, etc.).