Customs clearance without delays or additional charges

Customs representative. Accurate classification of the Commodity Nomenclature of Foreign Economic Activity, a complete package of documents, optimization of payments. Release of goods on time.

  • Customs representative - the right to work on your behalf
  • The average processing time is 3-5 days - we minimize downtime at the temporary storage warehouse
  • Full support - from the classification of the Commodity Nomenclature of Foreign Economic Activity to receipt of the goods
  • Optimization of payments - we use benefits and preferences to reduce costs

Customs clearance process

Customs clearance

License

Registration process

Application and analysis

Analysis of goods, documents and requirements

Preparation of documents

Classification of the Commodity Nomenclature of Foreign Economic Activity, preparation of a declaration

3

Submission to customs

Electronic submission, interaction with customs

4

Product release

Obtaining permission, paperwork

Key documents

Invoice
Contract
Certificate
Declaration

Accuracy

95%+

Term

3-5 days

Saving

10-30%

What is customs clearance

Mandatory procedure for all goods crossing the border. Let's figure out how it works and why it is important to entrust it to professionals

What is it

Customs clearance is a mandatory procedure that all goods must go through when crossing the customs border. This is a set of actions that includes: classification of goods according to the Commodity Nomenclature of Foreign Economic Activity (determining the correct code), preparation of a customs declaration with all data about the goods, verification of documents by customs authorities, calculation and payment of customs duties (duties, VAT, fees), as well as obtaining permission to release goods for free circulation in the country.

Mandatory for all import and export transactions - without registration, the goods cannot cross the border and will be detained at the temporary storage warehouse

Carried out by customs authorities (FCS) - they control the compliance of the declared information with the actual data about the product

Includes inspection of the goods - customs can check the contents of the package to confirm the declaration data

Requires accurate classification of the Commodity Nomenclature of Foreign Economic Activity - an incorrect code leads to additional payments, fines and delays

Takes from 3 to 10 days - the period depends on the complexity of the goods, completeness of documents and the need for inspection

Why is this necessary?

1

Security control - customs checks that goods do not violate prohibitions (weapons, drugs) and restrictions (sanctions, embargoes)

2

Collection of payments - duties, VAT and fees are collected to replenish the state budget and protect the domestic market from dumping

3

Compliance testing - certification, licensing, compliance with technical regulations are required to protect consumers

4

Foreign trade statistics - accounting for imports and exports for economic planning, trade balance analysis and decision making

5

Market protection - quality control and safety of imported goods, compliance with sanitary and environmental standards

6

Combating violations - identifying smuggling, false declarations (undervaluation, incorrect quantity) and other violations

How the procedure works

1

The goods arrive at the customs territory and are placed in a temporary storage warehouse (temporary storage warehouse) - here it remains until clearance is completed. Every day of downtime = additional storage costs.

2

Classification of goods according to the Commodity Nomenclature of Foreign Economic Activity - determination of the correct 10-digit code of the product nomenclature. The duty rates (0-20%), certification and licensing requirements depend on the code. Error in the code = additional charges and fines.

3

Preparation of a customs declaration - filling out all the columns with information about the product: name, quantity, value (customs value), country of origin, HS code, registration mode. Precision is required in each graph.

4

Submitting a declaration to customs - electronic submission through the electronic declaration system. Customs automatically checks documents and may request inspection of goods or additional documents.

5

Calculation and payment of customs duties - duties are calculated (if applicable, depend on the HS code), VAT (calculated from the customs value and duties at the rate established in the country of destination), customs duties (fixed). Payments are due before the goods are released.

6

Release of goods - customs makes a decision on release (permission to release), the goods receive the status “released” and can be received from the temporary storage warehouse for further use or sale within the country.

Key Concepts

Important terms to know when working with customs clearance. Understanding these concepts will help you avoid mistakes

TN VED - Commodity nomenclature of foreign economic activity. A 10-digit code that defines the product category. The code determines the duty rates, certification and licensing requirements. Incorrect code = additional charges and fines.

A customs declaration is the main document with complete information about the product: name, quantity, value, country of origin, HS code, registration mode. Submitted electronically through the customs system.

Customs regimes - various clearance procedures. Main: release for domestic consumption (permanent import), temporary import (with return), re-export. The choice of mode affects the amount of payments.

Customs payments - duties (if applicable, depend on the HS code and the country of origin), VAT (calculated from the customs value and duty at the rate established in the country of destination), customs duties (fixed). Can be optimized through benefits and preferences.

Temporary storage warehouse - temporary storage warehouse. The item remains here until checkout is completed. Every day of downtime = additional costs. It is important to minimize the time spent on temporary storage.

A customs representative (broker) is an official who can work on your behalf. Responsible for the correctness of the design. Has the right to submit declarations and interact with customs.

Problems of customs clearance and our solutions

We know the real pain of importers from the inside. Here are typical problems and how we solve them

Typical problems

  • Incorrect classification of the Commodity Nomenclature of Foreign Economic Activity - one incorrect code can cost weeks of downtime and additional charges of hundreds of thousands
  • Incomplete package of documents - customs requests additional certificates, the goods are idle at the temporary storage warehouse, every day = expenses
  • Overpayment of duties - you don’t know about benefits and preferences, you pay more than you could
  • Changes in legislation - new requirements are not taken into account, the declaration is rejected, it needs to be redone
  • Complex categories of goods - with special restrictions, licensed, requiring certification - require a special approach
  • Downtime at the temporary storage warehouse - goods are stuck, costs are rising, delivery deadlines are missed, customers are dissatisfied

OZTA Solutions

  • Accurate classification of the Commodity Nomenclature for Foreign Economic Activity - our specialists know the nuances of the codes, customs precedents and clarifications of the Federal Customs Service
  • A complete package of documents the first time - we check the completeness before submission, prepare all possible certificates in advance
  • Optimization of customs payments - we use benefits, preferences, free trade agreements, temporary import
  • Monitoring changes in legislation - we monitor updates to the Federal Customs Service, adapt procedures, warn about risks
  • Experience with complex categories - we know the requirements for licenses, certificates, documentation for complex products
  • Expedited clearance - we minimize downtime at the temporary storage warehouse, resolve issues with customs quickly, the average time is 3-5 days

How we work

Transparent customs clearance process from application to release of goods. We control each stage and coordinate with you

1

Application and analysis

We receive information about the product, country of origin, registration mode. We analyze the necessary documents, certification requirements, possible benefits. We estimate the timing and cost.

2

Preparation of documents

We classify the goods according to the Commodity Nomenclature of Foreign Economic Activity and select the optimal code. We prepare the customs declaration and all related documents. We check the completeness and correctness of the data before submission.

3

Submission to customs

Electronic submission of the declaration through the system. Interaction with customs authorities regarding requests and modifications. We resolve issues promptly and minimize delays.

4

Product release

We obtain release permission from customs. We prepare documents to receive goods from the temporary storage warehouse. We notify you of readiness and hand over all documents.

5

Closing the procedure

We will provide you with a complete set of documents. We provide advice on further actions, tax accounting, and optimization opportunities for future deliveries.

All procedures are carried out in strict accordance with the customs legislation of the Russian Federation and the requirements of the Federal Customs Service

What documents do we prepare?

A complete set of documents for customs clearance. We check the completeness and correctness before submitting to customs

Invoices and contracts

We check the correctness of the data in invoices and compliance with contractual terms. We prepare translations if necessary. We coordinate with customs requirements.

  • Checking the correctness of data in invoices and contracts
  • Preparation of translations of documents into Russian
  • Coordination with customs requirements
  • Verification of contract terms and prices

Certificates and approvals

We determine the need for certificates for your product. We help you obtain permits if required. We check compliance with the requirements of technical regulations.

  • Determining the need for certificates and licenses
  • Assistance in obtaining permits and certificates
  • Checking compliance with technical regulations
  • Consulting on certification and licensing

Related documents

We prepare transport documents and prepare documents on the origin of goods. We prepare additional certificates at the request of customs. We interact with carriers.

  • Preparation of transport documents (CMR, bills of lading)
  • Preparation of documents on the origin of goods
  • Additional certificates as required by customs
  • Interaction with carriers and temporary storage warehouses

Customs declaration

We classify the goods according to the Commodity Nomenclature of Foreign Economic Activity and select the optimal code. We calculate customs payments taking into account benefits. We fill out all fields of the declaration correctly.

  • Exact classification of goods according to the Commodity Nomenclature of Foreign Economic Activity
  • Calculation of customs duties taking into account benefits
  • Filling out all fields of the declaration
  • Checking the correctness of data before submission

Why do they trust us?

Our reputation is built on experience, guarantees and transparency. We are responsible for the result

Customs representative

Customs representative with official status. Membership in professional associations. Regular inspections by the Federal Customs Service.

Experience and statistics

Thousands of successfully completed declarations. The average processing time is 3-5 working days. More than 95% of releases the first time without modifications.

Compliance

Work in strict accordance with the customs legislation of the Russian Federation. Regular audits and inspections. Continuous training of employees on changes in legislation.

Guarantees and liability

We are responsible for errors in design. Professional liability insurance. Transparent reporting at all stages. We guarantee compliance with deadlines.

Learn more about our compliance policy: AML/KYC policy · Sanctions policy

Frequently Asked Questions

Answers to popular questions about customs clearance. We analyze typical situations and nuances

Standard processing takes 3-5 business days from the date of filing the declaration. The period may increase to 7-10 days if it is necessary to inspect the goods or request additional documents. We minimize the downtime of goods at the temporary storage warehouse: we prepare all possible certificates in advance and promptly respond to customs requests. On average, 95% of declarations are issued without modifications.
Basic set: invoice, contract (or supply agreement), transport documents (CMR, bill of lading, air waybill), packing list. Additionally, you may need: certificates of conformity, licenses (for limited goods), documents on the origin of goods, permits. The complete list depends on the product category according to the Commodity Nomenclature of Foreign Economic Activity and the registration mode. We will analyze your case and prepare a complete list of documents before processing begins.
The cost depends on the complexity: category of goods, the need for certification, registration mode, number of items in the declaration. We provide a transparent calculation before starting work, broken down by item. We also help optimize customs payments: we use benefits, preferences, and free trade agreements. On average, our work allows us to reduce total costs by 10-15% due to correct classification and optimization.
We will promptly prepare all the necessary documents. Our specialists know typical customs requests for different categories of goods and prepare possible additional certificates in advance. In most cases, we resolve issues within 1-2 business days. If you need to obtain a certificate or license, we help organize the process and minimize delays.
Yes, we have experience working with complex categories of goods: with special restrictions, licensed, requiring certification. We know the licensing, certification and documentation requirements for such products. We work within the framework of current legislation in different jurisdictions, we use legal schemes (parallel imports, alternative solutions). We analyze each case individually, assess the risks and offer the optimal design option. We work with clients and suppliers from different countries.
Yes, we use all available opportunities: benefits by category of goods, preferences by country of origin, free trade agreements (EAEU, Vietnam, etc.), temporary import to reduce duties, correct classification of the Commodity Nomenclature for Foreign Economic Activity to apply minimum rates. Our specialists will analyze your case and offer optimization options. On average, it is possible to reduce payments by 10-30%, depending on the product category.
We help resolve all issues that arise during the inspection. Our specialists interact with customs, prepare the necessary explanations and documents to eliminate discrepancies. In most cases, issues are resolved promptly without penalties. If there are discrepancies in quantity or characteristics, we will help you complete an adjustment to the declaration. Our liability is insured.
We provide regular updates on the status of the application at every stage. You can track the process through our personal account in real time or receive notifications by email/SMS when the status changes. All stages are transparent and controlled: from filing a declaration to obtaining permission to release. If necessary, we can organize a video conference to discuss details.
Full cycle: classification of goods according to the Commodity Nomenclature of Foreign Economic Activity, preparation of a customs declaration and all related documents, calculation of customs payments taking into account benefits, submission of a declaration to customs, interaction with customs authorities for inquiries and modifications, obtaining permission to release, preparation of documents for receiving goods from a temporary storage warehouse, transfer of a full set of documents to the client. We work as a customs representative on your behalf with full responsibility.
Technically it is possible, but this requires deep knowledge of customs legislation, classification of the Commodity Nomenclature of Foreign Economic Activity, and constant monitoring of changes. The risks are high: incorrect classification leads to additional charges and fines, and an incomplete package of documents leads to delays and downtime at the temporary storage warehouse. The customs representative takes full responsibility, optimizes payments and speeds up the process. In most cases, this is more cost-effective.

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