| Product and batch size | Link or article number, specification, unit, quantity and planned test batch. | We compare description, variant, packaging and MOQ with the task and batch size. | If the variant, unit or MOQ is unclear, we clarify it with the supplier first. | Send the listing and required quantity. We agree MOQ based on the supplier’s written response. |
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| Supplier and sample | Supplier profile, correspondence, terms and a sample request if needed. | We compare supplier data, sample availability and whether the sample matches the specification. | Before ordering, we need to know who supplies the goods and on which terms a sample is available. | We help obtain missing information. We do not start the purchase until supplier and sample are agreed. |
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| Quality requirements | Defect criteria, reference sample, photo requirements, packaging and marking. | We determine whether the inspection is available, who performs it and which report is sufficient for the decision. | Without defect criteria and available evidence, the inspection result cannot be assessed. | We agree the criteria and report. If the required inspection is unavailable, we explain this before the batch decision. |
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| Documents and delivery terms | Pro forma invoice (PI) or invoice, transaction parties, batch contents, Incoterms delivery terms and destination country. | We compare documents with the agreed goods, quantity, currency and delivery term. | If the invoice is incomplete or differs from the order, we ask the supplier to correct it. | Before payment, we check the corrected document and agree the terms with you. |
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| Payment to the supplier | Payment purpose, bank details, amount and confirmed parties from the agreed document. | We check that the payment relates to the specific batch and can be carried out under the agreed assignment. | A discrepancy in amount, purpose or bank details must be resolved before transfer. | We do not make the payment until the bank details and amount are confirmed. We will help obtain a corrected invoice or an explanation. |
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| Consolidating shipments | Receiving address, package marks, packaging data, batch and desired consolidation. | We confirm whether this batch can be received and consolidated with regard to goods and documents. | First we confirm that the warehouse can receive, identify and consolidate the shipments. | We agree the receiving address and whether to consolidate. If this is not possible, we discuss separate handling. |
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